Archive for December, 2009
SWOT Analysis
The Art of War is one of the oldest and most famous studies about strategy. It was written by Sun Tzu, a Chinese general, and below you will find one of the most important points on the book:
If you know the enemy and know yourself, you need not fear the result of a hundred battles. If you know yourself but not the enemy, for every victory gained you will also suffer a defeat. If you know neither the enemy nor yourself, you will succumb in every battle.
Having a clear understanding of both internal and external factors is essential for a successful strategy, be it military strategy, business strategy or blogging strategy. The SWOT analysis is a simple yet effective tool for understanding those factors. It will highlight the Strengths and Weaknesses (internal) as well as the Opportunities and Threats (external) for a certain company or project.
Strengths: the first step when performing the SWOT analysis is to define your strengths. If you are not sure about those, just ask yourself some questions, including: “What makes my blog unique?”, “What compliments have it received from readers?”, “What articles were linked from other bloggers and why?”.
Example of blogging strengths:
- expertise around a certain topic
- web designing skills
- creativity or innovative ideas
- a network of influential people
Weaknesses: once identified the strengths you will list the weaknesses of your blog. Weaknesses can emerge from problems that you faced over the past, for instance if you messed your blog database and lost some data your programming skills could be considered a weakness. Alternatively you can also think about competencies or areas that could be improved.
Example of blogging weaknesses:
- lack of technical knowledge (i.e. html, PHP, databases)
- lack of blogging knowledge (i.e. pings, trackbacks)
- poor writing skills
- poor online marketing skills
Opportunities: after analysing the internal factors you will need to tap the external environment, which comprehends other bloggers, websites, readers and pretty much everything that is not under your control. Opportunities usually emerge from changes, therefore you need to pay attention to what could possibly change in the near future and how your blog could benefit from that.
Examples of blogging opportunities:
- joining a blog network
- joining an advertising network
- creating a new meme
- exploiting a new niche
- leveraging a new service
Threats: the final step on the SWOT analysis is the evaluation of possible threats. The threats can appear either from external changes or from internal weaknesses that have not been protected.
Examples of blogging threats:
- technical problems (i.e. server downtime, loss of data)
- your topic becomes obsolete
- SEO problems (i.e. Google drops your blog)
- lack of time to blog
The SWOT analysis will give you a clear understanding of the internal and external factors affecting your blog. Once the evaluation is performed you will be able to focus on your strengths, improve the weaknesses, benefit from external opportunities and protect yourself from possible threats.
Outsourcing
Outsourcing involves delegating some operations to an external entity, which is usually specialized in managing that operation. Outsourcing emerged on the business world as a method to focus a company’s energy and resources on some core-activities, where most of the value is created, while delegating non-core activities to external suppliers that can execute those operations more efficiently and with reduced costs.
Blogs can be perfectly compared to business entities, and from such analogy we understand that not all blogging tasks are core-activities. Sometime ago I wrote the article “10 Requisites for Professional Bloggers” where I outlined 10 factors that contribute to the success of a blogger. While I believe that every blogger should at least have a basic knowledge of those areas it is not necessary to master all of them. Some people will inevitably have better writing skills while others will have more technical expertise.
Before considering to outsource some of your blog activities you need to carry an objective evaluation about your blogging skills, and identify where the value is being created on your blog. A certain person might be an outstanding marketer but an average writer. In that case most of the value on the blog will be created from the marketing activities and not from the content itself, meaning that this person should consider outsourcing the writing part to a more competent writer.
Alternatively someone might have brilliant writing abilities but no web design skills whatsoever. This person could try to design the blog template by himself, but the result would a poorly designed blog and a lot of time wasted on the process.
If you are not sure about your core-activities or where value is being created on your blog you need to ask yourself the following question: “Why readers come to my blog? What makes my blog different from the other 50 million out there?”. Below you will find a list of activities that could possibly be outsourced:
Web Design: this is the easiest activity to outsource given the vast pool of talented designers across the Internet. If you are looking for a professional design you should get in touch with a design studio (The Blog Studio, a sponsor of this blog, is a top notch resource when it comes to blog designing). Alternative you can check Sitepoint’s contest section, where people can create a contest for a particular job. After the job is posted designers will submit their entries and the contest holder will pick the best one.
Content: sometimes a blogger might want to increase the posting frequency of his blog without having to dedicate more hours to it, and the solution is to hire co-writers. Secondly, even if the blogger writes well he could have stronger marketing or entrepreneurial competencies. In that case he should probably focus his energy on creating and promoting new blogs while outsourcing the writing part for people that is specialized on doing that. A good place to find talented bloggers is the ProBlogger Job Board.
Blog maintenance: keeping a small blog up and running is no challenging task. As soon as your blog starts to grow, however, the problems will emerge. They will range from server issues to spam, backup and security concerns and so on. If you lack the time or expertise to deal with the technical side you should consider hiring someone to host your blog and take care of the maintenance. The Digital Point forum has an active market place for those services.
Online marketing: content is surely king, but without proper promotion and search engine optimization even great content might get lost on the Internet. Mastering the basics of SEO and online marketing is not a difficult task, but if you are looking for tangible results you should consider getting some professional help. There are plenty of SEO firms and individual experts across the Internet, and you can also turn to established players like Pronet Advertising or SEOMoz.
Online Marketing Mix
he Marketing Mix is one of the most famous marketing concepts, it refers to the elements of the marketing strategy which are designed to meet the needs of the customers and to support a company’s product or service offering.
Traditionally the Marketing Mix has been represented by four “Ps”: Product, Price, Promotion and Place. In simple words, the product must suit the customer’s needs, the pricing structure must be in line with the company objectives, the promotion techniques used must be efficient for the target market and the distribution channels must ensure that the product will be available on the right places.
One could use those four “Ps” to perform a marketing analysis of manufacturing and production businesses, but in order to apply them to online entities like websites or blogs we must redefine the four concepts. Below you will find the four “Ps” of the Online Marketing Mix.
From Product to Purpose: instead of a suitable product website owners and bloggers must have a clear purpose. This purpose will help you to define what you should and what you should not do with your blog. Secondly it will also make clear for your readers what they should expect from the blog, explicating what is the value that they will get out of reading it. Online success comes from understanding one simple rule: “it is not about you (author), it is about them (readers)”.
From Promotion to Persuasion: innovative media such as blogs, wikis and social networks are changing the flow of information on our society. Until some years ago companies had almost complete control of the promotion factor. Today, however, customers and users control half of the equation. They are able to rate products, express their opinion and recommend stuff to their friends or online communities. As a blogger you need to persuade (in a positive way) your readers, making them want to share your ideas and recommend your information to their friends.
Form Place to Presence: the term place has lost its meaning on the new economy. Today you are able to create a company and offer your services worldwide without leaving your room, as long as you have an Internet connection. Instead of place bloggers should focus on the presence. In simple words, where are people looking for information? What are the different ways that they could use to discover your blog and your content? Examples include online portals, article directories, forums, social networks, other blogs, advertising placements, online communities and so on.
From Price to Personalization: most of the services and information online are free, meaning that the price element is inadequate. Before paying attention to monetization options, in fact, bloggers and webmasters should focus on the personalization issue. The Web 2.0 phenomenon is growing fast because it shifts the power to the users. People want to be able to read their news on the most appropriate device, they want to personalize their home page, to tag their content, to share their favorite videos. And what is more important, they want to do all that on a smooth way. Make sure that your blog reflects that trend. Practically speaking make sure that you offer RSS feeds, email subscription, comment subscription. Secondly make it easy for people to comment, to contact you, send personalized emails and so on.
Copyright Law: 12 Dos and Don’ts
DOS
1. Do use material under public domain: you are free to use any work that is in public domain. This includes federal government documents, materials produced before 1923 and materials produced before 1977 without a copyright notice.
2. Do quote something you find interesting: the Copyright Act defines that short quotations for the purpose of criticism, commentary or news reporting are considered “fair use”. Notice that the quote should involve only a small portion of the work, and it should not replicate the “heart” of the material.
3. Do use facts and ideas: Copyright Law protects the expression of facts and ideas. That is the form, combination and structure of documents and not the facts themselves. You are free to use facts and ideas reported on articles or websites.
4. Do use other materials that are not subject to copyright: apart from facts and ideas there are many other classes of materials that can not be protected under the Copyright Law. Those materials include names, familiar symbols, listings of ingredients or contents, short phrases, titles, slogans and procedures (notice that some of those materials might be protected by trademark, though).
5. Do use a company name or logo if you are talking about it: trademarks should protect a company from people trying to use its name or logo to deceive customers. If you are criticizing or analyzing a company, however, you can use its name or logo under a “nominative fair use”.
6. Do use a company name on your domain: as mentioned on the previous item you can use a company’s name as long as you are not trying to deceive people that you speak on behalf of this company or that you are related to it in any way. This right applies to domain names. Someone could create a website to complain about a company, say Microsoft, and use a domain name that contains the name of this company, say microsoftsucks.com.
DON’TS
7. Don’t assume that if you credit the author there is no copyright infringement: a lot of people wrongly think that if they credit the author of an article or image they are not violating the copyright law. You can only use copyrighted material if you have explicit permission from the author to do so (or if you make fair use of it, as explained before).
8. Don’t copy material just because it does not show a copyright message: the Copyright Law required a copyright notice to protect works until 1977. In 1978, however, the law changed and abolished the requirement for copyright notice. This means that every published work (be it on paper or digital media) automatically gets copyright protection, whether expressed with a notice or not.
9. Don’t equate Creative Commons with “free for grab”: while Creative Commons licenses are less restrictive then standard copyright they should not be interpreted a “free for grab”. In order to understand what you can or can not do with Creative Commons material you should check what kind of license it is using. Certain licenses will require you to credit the original author, while others will require that you release any modifications of the document under the same license.
10. Don’t copy material just because you are not making a commercial use: while making commercial use of copyrighted material might make it easier for the author to claim damages against you the commercial use per se is not a requirement for copyright infringement. Even if you are not making a commercial use of the material you are still infringing the law if you do not have a permission from the author.
11. Don’t assume that if you remove the copyrighted material you will be out of trouble: a lot of people copy images and text around the Internet thinking that in the worst of the cases they will receive a take down notice from the author and remove the material from the website. The removal of the copyrighted material will not remove the copyright infringement at all. Should the author decide to go after you in count you will be in trouble all the same.
12. Don’t copy material just because you can’t find a copyright holder: the fact that a copyright holder can not be identified does not imply that the material can be freely copied. Similarly if you locate the copyright holder, email him asking permission and receive no answer back you would still be infringing the law if you use the material.
Improve Your Readers’ Experience
1. Make Yourself Easy To Contact / Create an “About” Page – Although some first time visitors will be more interested in your site’s content than you as a blogger, repeat visitors will want to know about you. Creating an about page makes your site more trustworthy because your readers can put a face to your site. It helps to show that you aren’t just some faceless machine churning out posts, that you are actually a human who can relate to their experiences.
Making yourself easy to contact should be obvious. Blogging success comes with the peril of many e-mails, a lot of those messages will contain genuine gold. Your readers will inform you when your site has a problem, they will give you ideas for new posts, and if you build a good relationship with them, they will likely recommend you to family and friends (related: How to Write an Effective “About” page).
2. Speed Up Your Site – You might be operating on a cable modem, but a big percentage of Internet users still use dial-up connections. If your site takes too long for them to load, they will likely pass and not come back. Take some time to optimize the loading time of your pages.
Firebug for Firefox is an excellent free tool which enables you to identify bottlenecks. As an added bonus of speeding up your site, you will hopefully consume less bandwidth, bringing your hosting costs down (you can read more about it on the articles 6 Ways to Speed Up Your Site and Formatting Tips to Speed Up Your Website).
3. Organize By Category, Not Date – It may be important to you when you wrote a specific post. You might remember the time-frame better than anything else, and organizing your archives by date makes it easy to find. But for all your readers, they are more interested in your categories than when you wrote a specific post. Organizing by categories can make it easier for your visitors to find what they are looking for.
An extra tip – keep your categories list lean. Somewhere between 10 and 15 is a good number for most sites. If you get too many you risk your users not being able to find what they are looking for. If you have too many now, try collapsing some of your categories with only a few posts in them into a larger group (related: Organize Your Categories: 5 Practical Tips).
4. Use Above The Fold Images – It is often quoted that an image is worth 1000 words. Well, by placing an image “Above the fold” in your blog posts, you can quickly relay to your reader what a particular post is about. They won’t have to read the first 3 paragraphs to know if they are interested or not. If they find your image interesting, they can keep reading, otherwise they can continue on to a different post. I think you will find that if you use images earlier in your posts, you will tend to intrigue more readers.
5. Make Your Content Scannable – People read webpages, and especially feeds, differently than they read other media. They don’t take the time to read every sentence. Your visitors are more likely to scan your posts than read them. You need to make it easy for them to pick out your best points quickly.
Tips on this include making strategic use of bold and colors, organizing your content into lists, and using blockquotes to make specific points stand out. If you just create huge blocks of text, without any breaks or highlights, it will intimidate your readers and cause many of them to leave (related: Writing for Your Readers).
6. Avoid In-Line Advertising – Under no circumstances should you use an in content advertising scheme such as Kontera or Intellitxt. These advertisements work by betraying the implicit trust between a blogger and the readers. The ads are displayed as double underline blue, easily confused with a normal link.
They make your reader think that you recommend whatever product is being advertised, when in fact you don’t. Use these and you will begin to lose repeat visitors. It is no wonder that hardly any A list blogger tries to monetize with this method (read more about this here: Stay Away from In-Text Advertising)
7. Quickly Respond To Comments / Reward Top Commentators – As a blogger you want to encourage reader involvement in your site. One way of doing this is to do whatever you can to increase comments. Two of the best methods of increasing comments are quickly responding to comments on your site, and rewarding your top commentators with search engine enabled backlinks.
By quickly responding to comments, you can turn your static post into a dynamic forum, having visitors coming back to the same post time and again to respond to the conversation. Rewarding your top commentors will incentivize your readers to lurk less, and participate more (check the Top Commentators Plugin).
8. Show Top Posts / Related Posts – Make it easy for your new readers to navigate your website. Although your returning visitors may not be interested in your archives (they read them when they were published), to the first time visitors your archives are as new as any other post. By enabling related posts and top posts you can make it easy for those readers to skip from one post to the next, covering the entire site. Enabling these plugins will go far to driving up your pageviews (check the Popularity Content and Related Entries plugins).
9. Get a Distinct Theme – What theme are you using? Is it the same theme as 1000 other blogs? Do your readers a favor by getting a distinct theme. It will make your site more memorable to them and allow you to customize your navigation in order to tailor it to your particular niche. If you do decide to get your own theme, make sure that you run it by a few trusted friends. You may think the colors are fun and upbeat, they may think it induces headaches. Take their criticism seriously.
10. Validate Your Website – Do you want to be sure your website works for all your visitors, with all browsers, or you do want to rely on the often used phrase, “Well it works for me.” Take the time to validate your website and make sure it conforms to internet standards. You don’t want to turn away some visitors just because they don’t happen to be using Internet Explorer or Firefox.
Blog Setup: 40 Practical Tips
One of our readers, Max Pool, was kind enough to send a guest post with 40 practical tips to setup and optimize your blog. All the tips are actually links to previously published articles on Daily Blog Tips. Enjoy!
WordPress Setup
- Do your homework first and read about others’ mistakes
- Choose a reliable web host
- Choose a good domain name
- If you need inspiration, check this list
- Register and keep your domain name with a registrar
- Always install WordPress in the root directory
- Update your ping list
Themes & Design
- Choose a professional theme
- Remove unnecessary information from your theme
- Add a favicon
- Place an RSS icon at the end of single posts
- Create a functional footer for your blog
- Organize your categories
- Optimize the “About” page
- Speed up your site
Check & Validate
- Make sure your blog works in different browsers
- Check the load time of your site
- Test the SEO aspects
- Validate your website
- Keep a maintenance checklist
Plugins
- Install Akismet
- Install WordPress Database Backup
- Install Subscribe to Comments but leave it unchecked
- Install Chunk URLs
- Install Related Enteries and consider setting it to 3
- Install Custom Query String
- Install Jerome’s Keywords
- Install sig2feed
SEO & Analytics
- Install Google Sitemap Generator
- Install Enforce www Preference
- Optimize your Meta Description Tag
- Setup an optimal URL structure
- Make category pages display excerpts
- Setup any needed 301 Redirects
- Create a robots.txt file (and here is a collection of different ones)
- Modify your title tag to be optimal
- Remove the hyperlink from the single post titles
- Offer email subscriptions
- Install the Feedburner Replacement plugin
- Add the Google Analytics plugin and track your stats
10 Principles of Successful Business Blogging
Great business blogging can add value to your business, create loyal customers and build trust in potential clients. On the other hand, bad business blogging, or inconsistent business blogging, can have a negative impact on your brand. Keeping the points below in mind should help ensure your business blog is working effectively to draw clients in, not push them away.
1. Use your professional voice. When you take a business-related call with a client who you’re not familiar with, do you use slang, swear, or are you otherwise impolite? Hopefully, no, and the same rules should apply to blogging. Think of your writing as an extension of your professional voice.
2. Edit each post you think is done. Maintaining good grammar, spelling and fluid expression is a simple way to show potential clients you’re an intelligent and professional person. The more informal your writing looks the less professional you and your enterprise will appear. Avoid embarrassing slip-ups by re-reading and rigorously editing each post before you hit publish.
3. Present information clearly and concisely. Make your posts scannable by including sub-headings, by making key words and phrases bold, and by using paragraph breaks frequently. This makes your writing look more professional and will enable busy clients to extract the essence of your posts even if they don’t have the time to read each word.
4. Be personal. A funny anecdote or interesting story can help build a friendly face for your business, as long as the story is relevant to the topic of your blog. Injecting a bit of personality into your writing will help establish yourself as someone clients can relate to. In doing so you’ll also be building trust. A post I read recently that I thought did this well was ‘Apparently I Work for Google‘ at SEOmoz, a business blog about SEO.
5. Don’t be too personal. Don’t get into specifics about your family, your relationships, your work stresses or otherwise delve beneath the surface of your daily life. This is not only unprofessional but can imbue your blog with a sense of negativity. Keep your voice positive and stay away from personal issues.
6. Keep your opinions and beliefs to yourself. Today’s world is increasingly divided along political and moral lines. If you reveal your thoughts on controversial issues there will be some clients who’ll no longer be willing to support your product or service. Keep politics, morality and controversy out of your business blogging, regardless of how strongly you feel about an issue.
7. Be objective. Too many business blogs serve as extended advertisements for the company and little else. It is no wonder that these tend to be unsuccessful. A good strategy is to take a birds-eye view of the industry you’re in while frequently returning back to your own business.
8. Treat readers like you would customers. Respond to every comment and e-mail in a prompt and courteous manner. Answer every question to the best of your abilities. Enforce a strict comment policy to ensure your blog comments are a happy and productive place. Your readers are potential clients and will generate an impression of your customer service based on how you manage your blog community. Take the time to do this well.
9. Less is more. Every post you write is a reflection on the quality of your business. Take the time to produce well thought-out posts which offer value to readers, even if it means you end up posting less regularly.
10. Don’t start what you can’t finish. If you start a business blog you better be prepared to stick with it. A client who enjoys your business blog for a month only to watch it fall into disuse and disrepair will make some powerful assumptions about your business as a result of this. If you’re not absolutely committed to your business blogging then, simply put, don’t start. If you lose your enthusiasm at any point be sure to recruit someone who can keep things afloat for you.
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